Despite the wealth of transport links facilitating national and international travel today, companies are embracing their corporate and social responsibilities full-heartedly and taking advantage of advanced digital communications systems to stay in touch with customers, colleagues and suppliers.
Aware of their effect on the environment and the costs involved in travel, companies are increasingly turning to telephone and video conferencing systems to conduct their business from the comfort of their own offices.
What are telephone and video conferencing systems?
Telephone and video conferencing systems are simply telecoms systems that enable multiple users at multiple locations to take part in conversations and meetings remotely.
As their name suggests, telephone conferencing systems are specially designed digital telephones that enable three or more users to take part in an audio call. Depending on the nature of the call, attendees can be invited to attend simply as a listener or they may be invited to actively participate verbally. Users usually join a telephone conference call by dialling a unique telephone number and may be required to login with a personal identification number (PIN) which enables other attendees to identify them.
Video conferencing, on the other hand, is the ability for multiple users to communicate using video and audio transmission. This provides participants with the benefits of being able to view one another as if they were in the same room. Video conferencing is suitable for groups of all sizes and utilises webcams and microphones to transfer pictures and sounds.
What are the benefits?
Using telephone and video conferencing provides a host of benefits for businesses…
One of the key benefits of telephone and video conferencing is that it saves you money. Reducing or altogether preventing the need for face to face meetings, huge savings can be made on travel costs, particularly when collaborating with contacts overseas.
Another saving that can be made is the saving of time. Preventing the need to travel, whether in the UK or abroad, means that employees can be getting on with other important tasks that benefit the company financially.
Improve Work-Life Balance!
Negating the need for staff to travel also benefits their work-life balance. Rather than spending time away from home travelling, employees are able to conduct the majority of their business during office hours and can make the most of their family and leisure time.
Improve Company Morale!
The use of telephone and video conferencing can also help to improve company morale. Smaller company locations and field-based staff can often feel isolated and that they are not effectively kept up to date with information. Holding regularly briefings and communication sessions via telephone and video conferencing helps to unite head offices and regional locations, ensuring that all staff are provided with the same information at exactly the same time.
Reduce Environmental Impact!
With an increasing focus on the environment, companies are required to demonstrate their corporate and social responsibilities (CSR). The use of video and telephone conferencing facilities which prevent the need for regular travel, reduces a company’s impact on the environment and its overall carbon footprint.
What equipment do I need?
Video and telephone conference systems and equipment are widely available from professional business telephone system providers. Depending on business requirements, they will design and install a system tailored to your individual needs.